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Optimization Service

Smart strategies for Microsoft licensing

Save more, gain more with demand-based procurement of Microsoft licenses, built for maximum cost reduction.

Microsoft Spend Optimizing
~30%
Average software saving
100M+
CHF saved for clients
200+
Optimization projects

Microsoft licensing optimization means matching the products, plans and quantities you buy to what your users and workloads actually need, then timing contract, rate and demand decisions to your renewal. Done well it cuts Microsoft software spend by around 30% without losing capability.

01 · Cost reality

Microsoft costs grow. We make them shrink.

Two opposing forces shape every Microsoft estate. Vendors and resellers have their own strategy, and it isn't cost-saving. Knowing which lever to pull is what separates an average outcome from a great one.

The Reality Vendor
  • Vendor & Reseller Influence
  • Annual price increases
  • Forced bundling & SKU changes
  • Licensing complexity & rules
+15%
Average cost growth per year
VS
The Counterforce by Zation
  • Strategy & roadmap
  • Demand-based right-sizing
  • Rate & contract optimization
  • Negotiation & demand regulation
-30%
Average realized savings
02 · Optimization deep dive

Optimization isn't a slogan. It's a formula.

Every Microsoft environment has its own optimization levers, for both usage and rate. With decades of licensing experience and 200+ projects, we pull them all.

Usage
User ProfilingActivity MgmtAnomaliesMaintenance MgmtRight-SizingPaaS & SaaSServerlessHigh AvailabilityAuto-ScalingStorage TiersUser ProfilingActivity MgmtAnomaliesMaintenance MgmtRight-SizingPaaS & SaaSServerlessHigh AvailabilityAuto-ScalingStorage Tiers
×
Rate
CommitmentSavings PlanReservations / RIPre-Purchase PlansBYOLDiscountCurrencyDev/Test OfferAmendmentsRegionCommitmentSavings PlanReservations / RIPre-Purchase PlansBYOLDiscountCurrencyDev/Test OfferAmendmentsRegion
=
Cost
-30%
average optimization
Resources Commitments Contract
05 · Scenarios

From baseline to the right strategy.

We never optimize blind: baseline first, then the scenario that fits you best.

1 · Inform

We map your full estate into one precise cost baseline, your reference for every decision.

Zation FinOps Platform Demand Evaluation Usage & Consumption Analysis Effective License Position (ELP)

2 · Optimize

We model scenarios with transparent trade-offs and design the best-fit, fully compliant solution.

Solution Design Target Strategy Scenario Calculation

3 · Operate

We plan and run the negotiation, then realize the savings on time.

Negotiation Planning & Execution Realization
Scenarios
Baseline Scenario Recommended
FAQ

Common questions

How do I know if my company needs the Optimization Service?+
The perfect time to optimize is ahead of a renewal or before negotiating a new contract. Our service makes sure you get the best possible prices for your Microsoft products for the years ahead, tailored to your actual needs, with no unnecessary extras. We help you cut costs, avoid waste and maximize value, so you only pay for what truly benefits your business. Don't leave money on the table.
How long does the Optimization Service take?+
For optimal results our service usually runs 3 to 9 months, depending on the size and complexity of your environment. That's why it's best to start 3 to 9 months before your Microsoft contract renewal. Great results are possible in less time too, but the earlier we start, the more savings and value we can unlock.
How much of my time does it require?+
We do the heavy lifting, so the effort on your side is minimal. Your total time investment typically ranges from 1 to 5 working days, depending on the scope and complexity of your environment.
Will the implementation disrupt my operations?+
No, business as usual continues without a single interruption. We work behind the scenes to make sure the best rates and the perfect licensing strategy are implemented without headaches. The biggest part of the work is on our side.
How much does the Optimization Service cost?+
Our approach is success-based: you only pay when we actually realize savings for you. No savings = no cost. Zation takes a small percentage of the savings, making sure the majority stays with you. If you prefer more predictability, we also offer a fixed-price option. Either way, you benefit from maximum cost reduction.

Ready to cut your Microsoft costs?

Let's find your savings potential: on average 30% of your software spend.

Contact us Book a meeting